4 Best Productivity Tactics That I Use Daily

Aaron Hoos

Just sharing 4 really powerful and effective productivity tactics that I use every single day. In fact, on the (occasional) days that I miss them, I notice it!

The Productivity Tactics

#1. The Night Before: Brainstorm/Mindmap My Work For The Next Day

Using a whiteboard or a few pieces of scrap paper, I just build a big mindmap of anything I want to do the next day. If it’s content, I do a rough outline; if it’s a project to delegate, I outline the pieces I need to outline; if it’s a complicated project, I list the steps.

#2. The Day Of: I Start Early

I always used to call myself a night owl. And I was for many, many years. But because of where I live (currently in Mountain time), I was missing a big chunk of my clients’ days (many work in Eastern time). So I taught myself to get up early. That made a massive difference. I get up at 5 and get to work. I’ve got a solid day knocked out by noon and choose what I want to do after that.

#3. Throughout The Day: Calendar Plus Prioritized List

You might need to tweak this for yourself but I’ve been testing different configurations of a calendar for… as long as I’ve been a writer and strategist. What works for me is: build out a calendar for the week of time-sensitive items (meetings, appointments, etc.) then run a daily list of prioritized projects that I run through. I’ve found this to be a great combination of rigidity of scheduled appointments and flexibility of non-scheduled ones.

#4. Throughout The Day: Time Tracking

I’d often read that tracking time was critical but I never did it. Then one day I decided to track my time… and it changed my life. Like, in one of the most profound ones. In short, I tracked what I did every 15 minutes of the day (and ranked it with a green or red highlighter as being productive or not productive). And since I usually get paid for production instead of hours, my production went WAY up and easily doubled (or more) my income.


Of course there are many other productivity tactics that work great but these are the ones that really move the needle for me. I hope you find them useful for your own business and life.

Published by Aaron Hoos

Aaron Hoos is a writer, strategist, and investor who builds and optimizes profitable sales funnels. He is the author of The Sales Funnel Bible and other books.